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Privacy Policy

This privacy policy explains how the World Congress of Anaesthesiologists 2026 (WCA2026), organised by the World Federation of Societies of Anaesthesiologists (WFSA), uses the personal data we collect from you when you use our website, register for the congress, or use the WCA2026 app.

What data do we collect?

WCA2026 collects the following data:

  • Personal identification information (name, email address, phone number, country of residence)
  • Professional information (specialty, society membership, dietary or accessibility requirements where provided)
  • Registration and payment information, including establishment/institution affiliation and address details
  • App usage data
  • Website usage data via cookies

How do we collect your data?

You directly provide WCA2026 with most of the data we collect. We collect and process data when you:

  • Register to attend WCA2026
  • Register for WCA2026 on-demand content
  • Download and use the WCA2026 app
  • Sign up to receive WCA2026 communications and updates
  • Use or view our website via your browser’s cookies
  • Contact us by email or via our website
  • Have your congress badge scanned by an exhibitor or sponsor on the exhibition floor

Badge scanning

When your congress badge is scanned by an exhibitor or sponsor at WCA2026, the following data is shared with that exhibitor or sponsor:

  • Title
  • First name
  • Last name
  • Address
  • Zip / postal code
  • City
  • Country
  • Email address
  • Establishment / institution

Badge scanning is voluntary. You are not obliged to have your badge scanned and may decline at any time. Data shared via badge scan is transferred directly to the relevant exhibitor or sponsor and is subject to their own privacy policy.

How will we use your data?

WCA2026 collects your data so that we can:

  • Process your congress registration and payments
  • Provide access to the WCA2026 app and on-demand content
  • Send you congress updates, programme information, and logistical communications
  • Respond to your queries and requests
  • Improve our website and app experience

Third-party processors

To deliver the congress and its associated services, WCA2026 works with the following third-party processors who may handle your personal data:

  • Key4Events – congress registration platform
  • Vimeo – on-demand video content
  • App platform provider – WCA2026 mobile app

Each of these providers maintains their own privacy and data security standards. We recommend reviewing their respective privacy policies.

How do we store your data?

WCA2026 data is stored securely by WFSA at 39-41 North Road, London, N7 9DP, and by our authorised third-party processors. Appropriate technical and organisational measures are in place to protect your data against unauthorised access, loss, or disclosure. We will retain your data only for as long as is necessary for the purposes set out in this policy.

Marketing

WCA2026 may send you information about future WCA congresses and events that we think may be of interest to you. You may opt out at any time. If you no longer wish to be contacted for marketing purposes, please contact us at the address below.

What are your data protection rights?

Every user is entitled to the following rights under applicable data protection law:

  • The right to access – You may request copies of your personal data.
  • The right to rectification – You may request that we correct inaccurate or incomplete information.
  • The right to erasure – You may request that we delete your personal data, under certain conditions.
  • The right to restrict processing – You may request that we limit how we process your data, under certain conditions.
  • The right to object to processing – You may object to our processing of your personal data, under certain conditions.
  • The right to data portability – You may request that we transfer your data to another organisation or directly to you, under certain conditions.

We will respond to any such request within one month.

Cookies

Cookies are small text files placed on your device to collect standard internet log information and visitor behaviour data. When you visit our website, we may collect information automatically through cookies or similar technology. For further information, visit allaboutcookies.org.

We use cookies to keep you signed in and to understand how you use our website. You can set your browser not to accept cookies, though this may affect the functionality of certain features.

Privacy policies of other websites

The WCA2026 website contains links to third-party websites. This privacy policy applies only to the WCA2026 website. We encourage you to read the privacy policies of any other sites you visit.

Changes to our privacy policy

We keep this policy under regular review and will publish any updates on this page. This privacy policy was last updated in April 2026.

How to contact us

If you have any questions about this privacy policy, the data we hold, or wish to exercise any of your data protection rights, please contact us:

Email: advocacy@wfsahq.org Post: WFSA, 39-41 North Road, London, N7 9DP

How to contact the appropriate authority

If you wish to report a complaint or feel your concern has not been addressed satisfactorily, you may contact the Information Commissioner’s Office:

Phone: 0303 123 1113
Website: ico.org.uk